Let's dive into Hello Cashflow's Reports and Tools!
We have put this quick start guide together to help you navigate our app and make the most of all our tools and features. We are confident you will be enjoying up-to-the-minute insightful reporting by the end of your first few days with us.
1. View detailed reports about your business performance
Your reports are displayed as tabs and accessible under the Reports section in the left-hand tool menu.
Your reports are divided into five key performance areas in tabs across the homepage:
My Revenue,
My Expenses,
My Profit,
My Cashflow,
My Customers.
Simply click a tab to view specific reports and scroll down to see a variety of graphs depicting key business performance indicators.
Use the View More buttons to discover more insights and the Tell me what this means buttons for help.
2. Review and change your Budget
Your reports will not make sense if you have no budget set up or big errors, so please make sure you review this. It only takes a few minutes, but will make a huge difference.
The Budget Editor can be found in the left-hand tool menu. Use it to enter and revise your budget figures for the upcoming months and/or years to help you plan financially. Click here to watch our video showing you how to get the most out of your reports with budget wizardry.
3. Customise your Dates
We have several ways of customising your reports to view your data in a date range that is most applicable.
Month Date Selector is at the top of the home screen to apply an end of month date across your reports, except the current month you are in, which will be a "month to date" view,:
Toggle between L:ast 12 months and Year to Date at the top of some individual reports that report on a longer view than just one month:
Date Selector Bar (slider) can be dragged left and right on the in the View More reports, (located in the second section of the Revenue and Expense tabs) to select the particular month or months you want to look at. The default date is set for the last 12 months.:
4. Drill down to a particular Revenue source or Expense item
If you want to dive deeper into the detail, we've got that covered.
Your increase or decrease in Revenue and Expenses is broken down in the graph shown below. But you can also find these changes in the View More sections of the Revenue and Expenses tabs. Scroll down to the table at the bottom the View More reports for a line by comparison of all your Revenue and Expenses categories for this year and last year.
Click on the blue View More button as shown below:
Use the toggle at the top left of the next screen of reports to select a particular item:
5. Tell Me What This Means
Make sure to check out the links to our education section located all throughout the app for explanations of the terms and features.
Final Note: Accuracy is dependant on your Accounting Software set up and reconciliation
It is super important to make sure your Accounting Software accounts are all up-to-date and reconciled before looking at your Hello Cashflow reports. Our reports are completely dependant on the coding of your bank statements lines, so if there are inaccuracies or missed lines, this will make your Hello Cashflow less meaningful.
Likewise, your set up in your Accounting Software for classification of categories of income and expenditure and balance sheet items will also impact your Hello Cashflow reports. We recommend, if something looks really wonky, to check your Chart of Accounts "Type" settings in your Accounting Software. We can provide extra assistance with this at support@hellocashflow.com
Another important tip to keep in mind when looking at your Accounting Software reports alongside your Hello Cashflow reports, is to make sure you are looking at Cash Basis reports, as this is how your data comes through to Hello Cashflow. For example, if you are a Xero user, select the More button and then Cash as displayed below.
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